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Executive Assistant
Lindauer
Lindauer is the premier national executive search and talent firm serving the nonprofit profession. Lindauer does more advancement searches than any other search firm and specializes in recruiting Nonprofit leaders and their teams for the education, healthcare, science, arts and culture, and advocacy nonprofit sectors.
The Opportunity
The Executive Assistant is responsible for handling a broad variety of administrative tasks for the Executive Vice President (EVP). The Executive Assistant has the ability to work independently on projects, from conception to completion, and is able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
JOB DESCRIPTION AND RESPONSIBILITIES
– Directly support the EVP: manage calendars of appointments; compose and prepare correspondence that is sometimes confidential; arrange complex and detailed travel plans, itineraries, and agendas; complete expense reports; and compile documents for client and business meetings
– Communicate directly, and at times, on behalf of the EVP, with clients, candidates, and business partners
– Research, prioritize, and follow up on incoming issues and concerns addressed to the EVP, including those of a sensitive or confidential nature
– Work closely and effectively with the EVP to keep her well informed of upcoming commitments and responsibilities, and appropriately follow-up
– Prioritize conflicting needs; handle matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
– Create and prepare documents, reports and presentations or and on behalf of the EVP
– Warmly greet candidates, clients, and guests of the office
QUALIFICATIONS AND REQUIREMENTS
– Exceptional ability to manage time and handle multiple tasks and priorities
– Excellent communication and interpersonal skills, superior telephone manner, and maintain professional composure when interacting with internal staff, clients, and candidates
– Complete tasks in a professional and timely manner, producing high-quality and accurate results
– Respond quickly to and appropriately under a variety of situations and proactively resolve complications
– Ability to work independently as well as in a team environment
– Highly organized, detail-oriented, and possesses a “can do” attitude
– Excellent command of business technology software and programs, including Salesforce, Microsoft Word, Excel, PowerPoint, Outlook, and cloud-based online systems (Box.com, etc.)
– A minimum of 5 years’ experience in a similar capacity
– Associates or bachelor’s degree preferred, not required
